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如何写出一封出彩的推荐信(附模板)

已有 3664 次阅读 2020-12-16 15:19 |系统分类:科研笔记

撰写推荐信在任何一位学者的工作中都是常见且必要的一部分。如果您是一名教授、研究实验室管理人员或研究生导师,您可能会发现自己每年要为申请教职和奖学金的研究生和博士后研究员撰写1020封推荐信。

这项任务既费力又耗时,但也很有意义。这封信使您有机会反思某个人在您的部门里的个人发展情况,并为其职业生涯的下一步提供支持


怎样才是一封好的推荐信?

最好的推荐信应该是详细而细致的,利用您对申请者的第一手资料来说明为什么他们非常适合这个职位或奖学金。最成功的信件在描述申请人的优点和成就的同时,会使收件人通过那些讲述申请人特点和成就的故事来了解申请人。推荐信的语气要直截了当,和善,对申请人表现出强烈的支持和真诚的热情,但又不过分赞扬。

推荐信的典型格式是什么?

好的推荐信通常是一页半到两页(单倍行距)。使用您所在机构的专用信纸,如果申请人提供了招聘委员会主席或奖学金委员会主席的名字,就用这个名字来称呼收信人,否则把信写给相应的委员会。在信的结尾附上您的签名和您的头衔。

撰写推荐信要如何准备?

尽可能让申请人帮您做好准备工作。根据他们申请的目标,您可以要求他们提供以下材料:简历、成绩单、申请文书、目的陈述以及他们对自己的特点、技能和成就的自我评估。

花点时间写下您对求职者的初始想法和记忆。您也可以从教授或指导过该申请人的同事以及申请人的研究同行那里收集意见。还可以通过读几封推荐信来熟悉这一写作类型,并留意信中使用的最让您感兴趣的技巧。

推荐信模板

下面我们为您提供了一个模板,可以作为您的推荐信的一个框架。您可以把它当作一个脚手架,然后根据申请人、申请目的和目标受众的特点来构建每一段落的具体内容。模板中建议的不同主题的段落可以根据申请人和申请目的进行重排、添加或删除。

请务必使用您所在机构的专用信纸。

[Current date]

[Recipient’s name or Committee name]

[Recipient’s institutional address]

Dear [Recipient’s name, such as Dr. X X, or Members of the X Committee]:

[当前日期]

[收件人姓名或委员会名称]

[收件人的机构地址]

尊敬的[收件人姓名,如X博士,或X委员会成员]

Paragraph 1. Introduction. State   your purpose for writing and explain your relationship to the applicant.

Use the applicant’s full name   (and title if they have a PhD) at your first mention and subsequently refer   to the applicant by first name. Provide a one- or two-sentence overall   description of the applicant.

Example first sentences:

It is my pleasure to recommend   [Dr. Applicant’s first and last name] for [the position of X, or admission to   X, or the X fellowship] at [name of institution].

I am writing in support of [X   X’s] application to/for [X] at [X].

Example middle sentences:

X was a graduate student in my   lab, where she/he distinguished herself/himself as a talented researcher and   a respected leader.

I came to know X first when   she/he was a student in my xx class, and next as her/his doctoral advisor. I   would rank X in the top 5% of students I have advised in the past 10 years   for her/his intellectual rigor and her/his strong initiative.

Example closing sentences:

I recommend X highly for your   careful consideration.

I have no doubt that X would be   a strong asset to your program, and I am extremely pleased to recommend   her/him.

1段。简介。陈述您的信件目的,并解释您与申请人的关系。

第一次提及申请人时,请使用申请人的姓名全称(如果申请人有PhD学位等,请加上头衔),之后以名字称呼申请人。用一两句话对申请人进行总体的概述。

首句示例:

我很高兴推荐[申请人的姓名]申请[机构名称][XX职位,或XX入学,或XX奖学金]

我写此信支持[XX]/[XX机构][XX]提出的申请。

中间语句示例:

XX是我实验室的一名研究生,她/他因为做科研的才华和受人尊敬的领导才能而格外突出。

我第一次认识XX是因为她/他上了我教授的XX课,而且后来我成为了她/他的博士生导师。她/他才思缜密而且富有主动性,因此如果将过去10年里我所指导过的学生排名,我将她/他排在前5%

结束语示例:

我强烈推荐您仔细考虑XX

我毫不怀疑XX将成为您们项目中的重要一员,我非常高兴推荐她/他。

Paragraph 2. Discuss the   applicant’s work in the lab. Do not hesitate to be specific in describing the research   question(s), process, and results. What were the applicant’s unique   contributions? What challenges and problems did the applicant face and how   did they handle them? How did the applicant interact with you and others in   the research group? What level of preparedness did the applicant have?   Comment on the applicant’s competency with specialized equipment. Evaluate   the applicant’s skills in research report writing. In what ways did the   applicant really stand out and shine? Relate an anecdote by way of example.   You may need more than one paragraph for this topic.

2段。讨论申请人在实验室的工作。在描述研究问题、过程和结果时尽量具体。申请人的独特贡献是什么?申请人面临过哪些挑战和问题?他/她是如何应对的?申请人是如何与您和研究小组中的其他人互动的?申请人对该申请准备到何种程度?可以对申请人的专业设备使用能力,撰写研究报告的能力进行评价。申请人在哪些方面真正脱颖而出?通过举例来说明。这个主题可能需要撰写为多个段落。

Paragraph 3. Comment on the   applicant’s scholarship. How did the applicant conduct themselves in class? What was the   applicant’s level of engagement? Is there a memorable in-class or office-hour   discussion you had with the applicant? Is there an outstanding paper or   project you can comment on? If you have been able to see the applicant   develop and grow as a student and researcher, you could describe that   development.

3段。对申请人学识的评价。申请人在课堂上表现如何?参与程度如何?您和申请者在课堂上或课后是否有过什么令您难忘的讨论?有没有优秀的论文或项目您可以评论?如果您看到申请人作为一名学生和研究人员的成长过程,您可以描述一下这种发展。

Paragraph 4. Discuss the   applicant’s activities and accomplishments in the department and in the   professional arena. If the applicant was a graduate student instructor, comment on their   teaching skills and interaction with students. Did the applicant attend   conferences, present poster papers, participate in any competitions, or   contribute to journal publications? Describe their role and unique   contributions in these areas.

4段。讨论申请人在院系和专业领域的活动和成就。如果申请人是研究生导师,可以评论他们的教学技能和与学生的互动。申请人是否参加过会议、做过海报展示、参加过什么竞赛或发表过期刊论文?描述他们在这些领域的作用和独特贡献。

Paragraph 5. If relevant, describe the applicant’s   character and qualities using examples from areas outside of the field of   study to underscore their potential for the position or fellowship. This could be an area to discuss significant volunteer   work or special skills or talents.

5段。如果相关的话,通过研究领域以外的例子来描述申请人的性格和品质,以突显他们在该职位或奖学金方面的潜力。比如讨论重要的志愿者工作或特殊技能或才能。

Paragraph 6. Evaluate the applicant in relation to   other graduate students in the same area. Where   does this student rank, and for what strengths and qualities? Also discuss   what others say about this applicant; for example, relate the opinions of   other professors or the applicant’s peers.

6段。通过与同一领域的其他研究生的比较来评估申请人。这个学生的排名如何,优势和素质如何?同时讨论其他人对该申请人的评价;例如,其他教授或申请人的同学们有什么样的意见。

Paragraph 7. Closing. Give a final summation and   reiterate your strong recommendation. How   does all you have said about the applicant speak to their suitability for the   fellowship and their potential to excel?

7段。结语。最后总结并重申您的强烈建议。您所说的关于申请者的一切都如何说明他们多么适合该奖学金以及他们有什么样的潜力胜任?

Sincerely,

[Your signature]

[Your full name]

[Your title, such as Professor of X]

真诚的,

[您的签名]

[您的全名]

[您的头衔,比如X教授]

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